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Summary

This video provides a comprehensive guide on how to use the Prohibited Conduct Complaint Form. Learn when and why to use this form, where to access it, and how to complete it effectively. This essential tool helps ensure equal employment opportunities and a safe work environment. We explain the importance of reporting prohibited conduct, whether you're a victim or a witness, and provides valuable tips for a thorough and prompt investigation.

Transcript

Hello, everyone. My name is Chloe, and I'm a member of the IES team here at Health Carousel International.

And today, I'm gonna be reviewing some information with you on our prohibited conduct complaint form.

Today, the information I will review with you will include when you would use the form, where you can access the form, as well as, how to complete the form if you find yourself needing to.

Before we go into the details on the form itself, I wanted to provide you a little bit of background as to why it was created in the first place.

Here at Health Carousel, we believe in equal employment opportunity which means that we believe employment should be based upon personal capabilities and qualifications without discrimination due to things like race, religion, pregnancy, age, as well as, things like natural origin, physical or mental disabilities, and any other protected characteristic as established by applicable law.

This being said, we created the equal employment opportunity policy and the discrimination, retaliation, and harassment prevention policy as a way to provide mandatory procedures with several options for employees to report prohibited conduct.

One of the options we provide is to complete the prohibited conduct complaint form and have it submitted to your international employee supervisor, someone like me.

So now that we've gone over the background of why the form was created, you might be asking when would I use this form?

So you can use this form to report any prohibited conduct or conduct that directly goes against the values of our equal employment opportunity policy and discrimination, retaliation, and harassment prevention policy.

Any employees can report prohibited conduct whether as a victim or as a witness regardless of your experience.

With this prohibited conduct, it is important to be as specific as possible in your complaint so that we can fully investigate the conduct and take prompt corrective action as necessary.

Include any and all information in your report and you're not confined to the space on the form. If you need additional space, please reach out to your IES, and we'll be able to assist you.

Last but not least, please reach out to your IES if you have any questions. Questions help us help you. So please don't hesitate to reach out.

Now that we've gone over the when, we'll talk a little bit about where you would be able to access the form.

You would be able to request this form from your IES.

And once you believe you have identified behavior that qualifies as prohibited conduct, I would highly suggest meeting with your IES to discuss the conduct that occurred, as well as how you're feeling.

You'll want to reach out as soon as possible. And again, please don't hesitate to reach out. We're here to help.

So now that we've talked about that information, we'll go into the details of the form itself.

On the first page, there is a paragraph that discusses information we viewed earlier and a little bit of background of the form. And then on the page, you will also list your name, facility name and address, supervisor or manager and their title, the date you're filling out the form and the date of the incident, and where the incident occurred. You'll also identify the prohibited conduct that you believe has occurred and identify the individuals who participated in the alleged prohibited conduct.

On page two, which is located on the right side of your screen, you'll identify the individuals subject to the alleged prohibited conduct and identify when the discrimination, harassment, or retaliation occurred. If it has occurred over a period of time, you'll want to list those dates and you'll want to identify why you believe the prohibited conduct occurred, describe in detail the facts that form the basis of your complaint, and to identify if anyone was a witness to said conduct. You'll want to identify the individuals involved, and you'll be able to attach additional comments if the section provided does not have enough room. To round up page two, you'll mark if you are aware of any other evidence of the alleged conduct.

Moving on to page three, you'll identify if you took any action to stop the alleged conduct, if you have previously reported or complained of the conduct, and you will also be able to discuss how you would like to see the situation resolved. Remember to be specific with your descriptions. And again, if you have issues, please let your IES know so we can help you complete the form.

At the bottom of the page is where you will sign and acknowledge that you have read and understand the information on the form and that everything that you have reported is accurate. Once you submit the form, it will be sent to your IES to review and sign. And that is all. Thanks, everyone.